Administration Support, Trust Account Investigations
Job No:
QLS117
Location:
179 Ann Street, Brisbane CBD
Queensland Law Society (QLS) is the leading professional body for legal practitioners, representing more than 10,000 members state-wide. Our aim is to be the profession's trusted advisor through providing quality advice, advocacy and learning and professional development for our members.
The role
Our Trust Account Investigations team undertakes investigations within law practices to determine a firm’s compliance with the legislative requirements in the Legal Profession Act 2007 and plays a vital role in educating the profession on sound trust accounting practices.
This is an interesting and varied role providing administrative support to the manager and team to coordinate the administration behind trust accounting investigations, reviews and resolutions. This will include:
- opening files for firms to be investigated
- preparation and distribution of letters and other correspondence and following up practitioners for replies
- dcanning all incoming and outgoing correspondence to law practice general correspondence electronic files and our case management system and other filing in accordance with the business unit’s document file system
- preparation of the initial draft of the ‘report seeking resolution’ paper for Professional Conduct Committee meetings
- preparation and distribution of correspondence arising from the Professional Conduct Committee meetings
- preparation of correspondence and updating our case management system when External Interveners have been appointed
- updating account details for law firms including trust account signatories
- updating details of changes to External Examiners
- preparation and distribution of correspondence for Receivership and Supervisor appointments
- preparation of the agenda, minutes, required documentation and correspondence to members of the Committee of Management
- document relevant processes and procedures and save in accordance with the business unit’s document file system
- other administrative tasks as required by the Trust Account Investigations team and broader Professional Leadership division.
To succeed in this role, you will have:
- experience in an administrative role supporting a busy team, preferably in a professional services environment
- be professionally presented and have a strong commitment to service excellence
- the ability to acquire knowledge of the Trust Account Guidelines and the Legal Profession Act 2007 and how it applies to trust account provisions
- demonstrated ability to manage multiple competing demands while maintaining professionalism and confidentiality
- excellent written, oral and interpersonal communication skills coupled with the ability to communicate with a variety of stakeholders
- ability to work collaboratively and to apply work practices that contribute to knowledge sharing
- demonstrated competence in the use of modern office technology, including MS Office and customer relationship management systems.
- experience with trust accounting software is highly desirable.
Comprehensive training will be provided in addition to ongoing support from the team.
If you are looking for an interesting role where initiative is encouraged, we would love to hear from you.
Closing date: Monday 30 May 2016
For more information regarding this position, including obtaining a copy of the position description, please contact Amy Ashton, People and Culture Business Partner on 07 3842 5819.